MERIMBULA-IMLAY BOWLING CLUB LTD
ELECTION NOTICE

NOMINATIONS

Nominations are invited for:

• CHAIRMAN
• TWO (2) DEPUTY CHAIRMEN
• TREASURER
• FIVE (5) ORDINARY MEMBERS

In accordance with the Constitution of the Club candidates and their nominators must be financial Full members (other than Social or Country Golf members).  Golfing members are only eligible to be candidates for the 5 positions of Ordinary Director, and no more than 2 shall be on the Board at any one time.  After 3 consecutive full terms, the Chairman becomes ineligible to be re-elected to that position for the current election.

Nominations must be in writing, signed by the candidate and at least two (2) other eligible nominators.  No financial member shall nominate more candidates for any position than the number to be elected for each position.

A candidate may nominate for more than one position (where eligible), but can only be elected to one position.  Any candidate elected to a higher position will be excluded from subsequent ballots.  The order of Seniority of positions is shown above.  The Deputy Chairmen will have seniority according to the order in which they were elected.

Should more than the required number of nominations be received a draw will be conducted to determine the order of candidates' names on the ballot paper at the NSW Electoral Commission at 11.00am, Tuesday 22 September 2009.  Candidates or their representatives are invited to witness the draw.

Nomination forms are available from the Club (02) 6495 1306 or from the NSW Electoral Commission (02) 9290 5947.

LODGEMENT OF NOMINATIONS

Nominations must be received by the Returning Officer by no later than 8.00PM, MONDAY, 21 SEPTEMBER 2009. A nomination cannot be withdrawn after this time and any defect must be rectified before this time.

Nominations may be lodged:

by hand:  NSW Electoral Commission, Level 25, 201 Kent Street, Sydney; or
by post:  PO Box 693, Grosvenor Place NSW 1220; or
by fax:  (02) 9290 5939.

CANDIDATE PROFILE AND DIRECTOR’S STATUTORY DECLARATION

A candidate will be permitted to submit a passport style photograph and complete a Candidate Profile form which will be displayed during the period of voting.  Candidates will also be supplied with a Statutory Declaration regarding the responsibilities of Director.  This form is required by the club; however non-completion will not invalidate a nomination.  Candidate Profile forms, photographs and Statutory Declaration forms must be lodged with the Chief Executive Officer of the Club prior to the close of nominations, 8.00pm Monday, 21 September 2009.

VOTING

At Club

If an election is necessary, voting will be conducted at both Club premises from:

• Sunday, 18 October 2009 to Friday, 23 October 2009 between Noon and 6.00pm; and
• Saturday, 24 October 2009 between 9.30am and 3.30pm.

Eligible Bowling, Golfing, Social, Country, and Life members will need to show their current signed membership card to receive a ballot paper.

By Post

Members who are unable to attend the Club during the hours of voting may apply to the Returning Officer for a postal vote.  Postal Vote application forms are available from the Club or the Returning Officer, and applications must reach the Returning Officer, at the address on the form, by 5.00pm, Thursday 8 October 2009.

The count will be conducted at the Club commencing at 3.30pm, Saturday 24 October 2009.

The result will be announced at the Annual General Meeting scheduled for 10.00 am on Sunday, 25 October 2009.

The voting method for this election will be First Past the Post using numbers.  Members will be required to place a number in the square against all candidates.

Any enquiries concerning this election should be directed to Karen Whale at the NSW Electoral Commission on telephone: (02) 9290 5947 or 1300 135 736.

Michael Nevin
Returning Officer