Present: Kevin Nowland (many happy returns to the Chair), Bernie Russell (Secretary), Bill Keith, Gary Kichenside, Terry Jackson

Incorporation

The advice received from Piggot Stinson outlines the process for gaining a new licence.  Kevin and Gary are to enquire with OLGR whether the process can be expedited as a licence transfer.  Otherwise the process is still on track for a vote to be taken at the AGM, followed by transfer of assets to the new company.

Constitution

The constitution sub-committee has met three times and has now drafted a letter and discussion paper to be sent to the sub-clubs, seeking their input.  Letter to be sent early next week.

The potential make-up of a future board was discussed, with a view that 7 rather than 9 board members may be appropriate.

Finance/Management

A number of aspects of the operation of the club are being examined for potential savings, although figures are now close to being finalised.  When assessed against the terms of reference of the de-amalgamation as defined by the Board (in particular, the retention of the land, all stock and cash by MIBC, with an interest-free loan granted by MIBC to provide TBCC with initial working capital), it is not yet determined whether or not the club would meet IPART guidelines for continued financial viability as a separate entity.

The management sub committee met on 22 August and discussed a range of topics covering staffing & contracts.  Regarding the legal process of rolling over contracts, advice has been received from Piggot Stinson that it will be possible to roll over without the need to renegotiate.

A memorandum has been sent to all staff requesting any suggestions for improvement to the operation of the club.

It was agreed that the budget for the new entity will need to allow for the employment of a CEO.

IT

A letter was sent to Damien requesting information about IT expenditure at the club.  No response received as yet (the requested date for the information was no later than 30 September).  It is noted that the Board recently approved expenditure of $20,000 for purchase of IT equipment to enable the Tura site able to operate as a stand-alone entity.

Information Night

To be determined after the final financial analysis figures have been discussed with the Board.

Independent Legal Advice

It was agreed that it would be prudent for independent legal advice to be retained prior to the lodgement of documents with the Supreme Court, to ensure that the interests of the members of the future entity were being considered on an equal footing to the interests of continuing MIBC members.

Community Survey

Further changes have been made.  The survey can now be either filled in anonymously or signed as a non-binding expression of interest in joining the new club.  The timing for the mail-out is not yet finalised but should be in the next two weeks.

Next Meeting: Date and time not yet determined.  Kevin to arrange after the next finance sub-committee meeting.